Essential Features of Software for Running a Board Meeting
There are many software that can be used to aid in the management of a board meeting. However, only a few have the necessary features that ensure that the process is smooth and produces results. The most essential features are an intuitive user interface, robust document sharing capabilities, as well as transparent information about meetings and actions taken.
Ensure that all participants are able to access the essential board books and other documents through efficient file-sharing options. The centralization and streamlining of document sharing will ensure that attendees have access to these documents prior to, during, and following the meeting, which will help improve understanding and discussion. It also helps in decision-making.
It is worth noting that certain board meeting software can record the votes that were taken at the meeting to provide permanent record of the decisions made. This is an important feature that will increase transparency and accountability.
One feature that is worthy of mention is being able to record and edit the minutes of an event. This will reduce the time spent on creating the meeting agenda and capturing all the details from the discussion. Many of these programs will also allow board members to work together in real-time. This will speed up the process and allow the group to work in tandem to have a productive board meeting.
Also, it is worth checking whether the software used for meeting boards has the option of printing in a printer-friendly format. This is important for those who aren’t able to utilize a digital device during the meeting or are not accustomed to using screens for lengthy period of time.